When a message has too much information, or when it is conveyed in a way that the receiver cannot understand, then that message is ineffective, according to the online employment resource Mind Tools. Communication needs to be condensed down to essential facts and then put into a form that the receiver can understand in order for it to be effective. Once the message is received and understood, then a detailed discussion regarding the topic can begin. People are sent a variety of messages all day long. In order to help your message be understood you need to learn how to properly format it and present it.
A communication system is only as effective as its ability to deliver the message, according to the educational resource Management Study Guide. The structure of an organization has a profound effect on the effectiveness of organizational communication. By creating clear communication channels that are understood and upheld by the entire organization, you can significantly increase the effectiveness of your company’s communication.
According to Entrepreneur.com, in order for a message to be effective it needs to be complete. While it is important to keep your message concise, you also need to be certain that all pertinent information is included each time you communicate. Prepare to have a discussion with someone by studying the topic at hand. This will allow you to be able to present all of the information needed to get a resolution.
Effective communication is done through the right mediums. If it is a short and quick message, then a written medium such as a memo or email would be sufficient. Topics that require longer and more detailed discussion should be done in person or over the phone. Choosing the wrong medium can cause problems with message retention. Discussing the details of a contract in person without using a written back-up means that the information may get lost or forgotten. Selecting the right communication medium has an influence on the effectiveness of a communication.